Email templates
Five emails, already written
Copy, fill in the brackets, send. One to start a study with us, three to bring your CPA, partners or lender along, and the document request we send after engagement so you can see exactly what is coming.
From you, to us. The fastest way to open a file.
Start a study — send us the property
Subject: Cost segregation request — [property address]
Hi Deprecio team, I'd like a proposal for a cost segregation study on the property below. PROPERTY Address: [full street address, city, state, ZIP] Property type: [office / retail / warehouse / apartment / rental house / etc.] Approximate size: [square footage; unit or key count if applicable] Purchase price or cost: [$ amount] Land value if known: [$ amount, or "not separated"] Placed in service: [month and year it was ready for use or rent] Improvements since: [$ amount and year, or "none significant"] OWNERSHIP AND TAX POSITION Owning entity: [individual / LLC / partnership / S corp / trust] Tax position: [real estate professional / short-term rental / passive investor / operating business] Depreciation to date: [straight line since purchase / not yet filed / prior study exists] Other properties: [count] WHAT I NEED [ ] Cost segregation study [ ] Form 3115 look-back for prior years [ ] Tax return preparation as well [ ] Ongoing tax planning My CPA is [name, email] — please copy them. I'm working toward [filing deadline / extension date / closing date], if that affects timing. Best, [your name] [phone]
From you, to your accountant, before they hear it from someone else.
Explain it to your CPA
Subject: Cost segregation on [property] — would like your read
Hi [CPA name], I'm considering a cost segregation study on [property address], and I'd rather run it past you before I commission anything. The short version: the building went in service in [year] at roughly [$ basis] excluding land, and it's been on a straight-line [27.5 / 39]-year schedule since. An engineering study would reclassify the components that are genuinely 5, 7 and 15-year property — finishes, dedicated power, cabinetry, site work, paving, landscaping — onto their correct recovery periods. Because 100% bonus depreciation is permanent again for property acquired and placed in service after 19 January 2025, the reclassified basis is generally deductible in full in the first year. For a property already in service, the correction comes forward on a Form 3115 with a section 481(a) catch-up rather than through amended returns. Three things I'd value your view on: 1. Whether the resulting loss is usable in my situation this year, or suspends under the passive activity rules. 2. Whether the state conformity position changes the picture materially. 3. My expected hold period and what recapture looks like on exit. The firm is Deprecio, part of Shurek Accounting & Tax. They build to the IRS Cost Segregation Audit Techniques Guide and deliver the Form 3115 and 481(a) schedules directly to you. Their feasibility review is free, so we can get a real number before committing. Happy for you to speak with them directly — studies@deprecio.com. Thanks, [your name]
From the sponsor or managing member, to the people whose K-1s change.
Make the case to partners or investors
Subject: Proposed cost segregation study — [property]
All, I'm recommending we commission an engineering-based cost segregation study on [property] before this year's return is filed. WHAT IT DOES The building currently sits on our books as a single asset depreciating over [27.5 / 39] years. Physically it is hundreds of assets with different lives. A study identifies and prices each component and puts it on the correct schedule — typically moving [20–30]% of depreciable basis into 5, 7 and 15-year classes. WHY NOW 100% bonus depreciation is permanent for property acquired and placed in service after 19 January 2025, so reclassified basis is generally deductible in full in year one. There is no phase-down to plan around, but there is also no reason to defer the benefit. ESTIMATED EFFECT Depreciable basis: [$ amount] Estimated reclassification: [$ range] Estimated year-one deduction: [$ range] Estimated tax deferred: [$ range at assumed rate] WHAT TO UNDERSTAND BEFORE WE PROCEED — This is a timing benefit, not a permanent one. Section 1245 components recapture as ordinary income on a taxable sale; the building portion is unrecaptured section 1250 gain capped at 25%. — Whether each partner can use the resulting loss depends on their own passive activity position. — Cost is a fixed fee of [$ amount], deductible as a business expense. Proposed firm: Deprecio (Shurek Accounting & Tax). Their feasibility review is free and produces a written range before we commit. I'd like a decision by [date] so the study is complete ahead of the filing deadline. [your name]
From the firm, to an owner who went quiet after a feasibility call.
Follow up with a prospect
Subject: Your [property type] at [address] — the number we ran
[First name], Following up on our conversation about [property address]. Based on what you gave me — [$ basis] excluding land, placed in service in [year], [property type] — here is where the numbers landed: Estimated basis reclassified to 5, 7 and 15-year life: [$ low] – [$ high] Estimated additional first-year deduction: [$ low] – [$ high] Estimated federal and state tax deferred: [$ low] – [$ high] [If applicable] Because the property has been in service since [year] on a straight-line schedule, we would file Form 3115 with your next return and take the entire catch-up in the current year. No amended returns. Fixed fee for the study would be [$ amount], and the work takes [4–6] weeks from the day documents are complete. Two things worth deciding on soon: 1. [Deadline] is the filing date you mentioned. Working backward, we'd want documents by [date]. 2. If you'd like Shurek Accounting & Tax to handle the return as well, we can quote that together. If the timing isn't right, tell me and I'll stop chasing — but if you sell the property, the look-back window closes with it, so it's worth a decision either way. [signature]
From the firm, after engagement.
Document request
Subject: Document list — cost segregation study, [property]
[First name], Thanks for the engagement. Here's everything we need to start. Nothing on this list is a blocker — send what you have and we'll work around the gaps. ESSENTIAL — Closing settlement statement (ALTA or HUD-1) — Current depreciation schedule / fixed asset listing — Most recent filed tax return for the owning entity — Property address and legal description VERY HELPFUL — Purchase appraisal, especially any land vs improvement allocation — County property tax assessment showing land and improvement values — Title commitment or survey IF YOU BUILT OR RENOVATED — Architectural and engineering drawings, including site and MEP sheets — General contractor schedule of values — AIA pay applications, final and interim — Change order log — Subcontractor invoices or bid packages — Certificate of occupancy IF THERE HAVE BEEN IMPROVEMENTS SINCE PURCHASE — Invoices or capitalized cost records by year — Description of what was replaced and roughly when ACCESS — A contact for the site inspection and any tenant coordination needed — Best window in the next three weeks Send anything to studies@deprecio.com or use the secure upload link we'll send separately. Questions to me directly. [signature]
No-cost feasibility review
Find out what your building is hiding.
A feasibility review is free and takes about twenty minutes. Bring the closing statement and the depreciation schedule; we will tell you plainly whether a study pays for itself.